Home › Services

Complete Society
Management Services

Everything your housing society needs — professionally handled, digitally tracked, and always compliant with Maharashtra Co-op Societies Act.

01
📊

Society Billing &
Accounting

Accurate, real-time financial management for your society — from maintenance bills to annual accounts ready for audit.

✓ Real-time Reports✓ Auto Billing✓ Bank Reconciliation✓ Digital Records
✓
Maintenance Bill GenerationMonthly, quarterly, half-yearly and yearly bills with fixed, variable charges, penalties and arrears computation.
✓
Debit / Credit NotesIssuance of debit and credit notes to members with proper records and supporting documents.
✓
Collection & ReceiptsTracking of all maintenance collections, updating member receipts, and deposition of cheques.
✓
Defaulter ManagementAutomated reminder letters and legal notices to defaulter members with escalation process.
✓
Bank ReconciliationWeekly bank statement reconciliation ensuring every transaction is accounted for accurately.
✓
Member LedgersIndividual flat-wise member ledgers with complete payment history, outstanding balances and arrears.
✓
Books of AccountsCash Book, Bank Book, Journal Book, General Ledgers — all maintained and updated digitally.
✓
Annual Budget PreparationPreparation of annual maintenance budget for committee approval and AGM presentation.
✓
MIS Reports for MCMonthly management reports delivered to committee members on or before the 10th of every month.
✓
Fund & Investment ManagementManagement and tracking of society funds, FDs, sinking fund investments and corpus fund.
✓
Vendor Payment ProcessingCheque preparation with payment vouchers, coordination with authorized signatories for all payments.
✓
AGM Accounts FinalizationComplete accounts finalization, financial statements, and audit-ready documentation for AGM.
02
⚖️

Legal &
Compliance

Full compliance with Maharashtra Co-operative Societies Act 1960, bye-laws, and all statutory obligations — so your committee is always legally protected.

✓ AGM/MCM Minutes✓ Registrar Filings✓ Audit Support
✓
Meeting DocumentationDrafting of agenda and minutes for all MCM, SGM, AGM and EOGM meetings in prescribed format.
✓
Statutory Register MaintenancePreparation and maintenance of all statutory registers — Minutes Books, Share Register, Nomination Register.
✓
Registrar CoordinationAll filings, coordination and communications with the Registrar of Co-operative Societies.
✓
Annual Report SubmissionOnline submission of Annual Report and Mandatory Return u/s 79 to Co-operative Department.
✓
Audit CoordinationSubmission of Audit Rectification Report, Annual Reports and coordination with statutory auditor.
✓
Member CorrespondenceDrafting and sending letters to members for outstanding dues, internal grievances and general communication.
✓
Transfer DocumentationReview of flat transfer documents, legal opinion coordination and MC approval management.
✓
Bye-laws ComplianceRegular compliance review against bye-laws and Maharashtra Co-op Societies Act requirements.
✓
NOCs & CertificatesIssuance of NOCs, No-Dues Certificates, and other member-requested compliance documents.
✓
Property Tax AssessmentAssessment of property tax liability with BMC, tracking and advisory on tax-saving opportunities.
✓
Housing FederationMembership processing for Housing Federation and MDCC as required by law.
✓
Bye-laws AdoptionAssistance in adoption and amendment of society bye-laws including registration with Registrar.
03
🏢

Society
Management

Dedicated on-ground managers who handle every aspect of your society's day-to-day operations — so your committee can focus on strategy, not operations.

✓ On-ground Manager✓ Member Support✓ Vendor Management
✓
Dedicated On-Ground ManagerA trained society manager assigned specifically to your society — on company payroll with full backend support.
✓
Member Query ResolutionAttending and resolving routine member requests, complaints and queries — escalating to committee when required.
✓
Vendor CoordinationCoordination with facility manager, vendors and service providers for all society maintenance requirements.
✓
Regulatory LiaisonVisits to BMC, Electricity Department, and other regulatory offices as required for society matters.
✓
Tenant TrackingMaintaining records of tenant movement, rental agreements, police verification and intimation compliance.
✓
Compliance AdvisoryDay-to-day guidance on compliance matters, member disputes, and governance best practices.
✓
AMC ManagementTracking and coordination of all Annual Maintenance Contracts — lifts, fire systems, CCTV, pumps and more.
✓
Manpower ContinuityWe ensure zero downtime — replacements provided immediately if on-ground manager is absent or leaves.
04
🧾

Tax &
TDS Compliance

Complete tax compliance for your society — TDS deduction, quarterly returns, ITR filing, and professional tax management handled end-to-end.

✓ TDS Returns✓ ITR Filing✓ TRACES Certificates
✓
TDS Planning & AdvisoryAdvise on TDS applicability, deduction planning for vendor payments, contractor payments and interest income.
✓
TDS Challan GenerationTimely generation and payment of TDS challans to avoid interest and penalties.
✓
Quarterly TDS ReturnsFiling of TDS returns (Form 26Q/27Q) on quarterly basis within due dates.
✓
TDS Certificates (Form 16A)Issuance of TDS certificates to vendors from TRACES portal after quarterly filing.
✓
Income Tax Return (ITR)Filing of Income Tax Return for the society — preparation, review, filing and acknowledgment.
✓
Profession TaxProfession Tax registration, monthly/annual return filing and compliance management.
✓
GST AdvisoryGST applicability review, registration guidance and compliance advisory for societies with commercial activity.
✓
Tax-Saving AdvisoryGuidance on investment of corpus fund and sinking fund to optimize tax efficiency for the society.
05
📋

CHS Statutory
Registers

All 14+ statutory registers required under Maharashtra Co-op Societies Act 1960 — maintained, updated, and audit-ready at all times.

✓ Form I & J✓ Share Register✓ All 14 Registers
✓
Register of Members — Form IMaintained as per Rule 32 of Maharashtra Co-op Societies Rules with all required member details.
✓
List of Members — Form JUpdated member list as per Rule 33 — maintained and submitted to Registrar as required.
✓
Share Certificates & RegisterIssuance of share certificates to members with proper share register maintenance and transfer records.
✓
Nomination RegisterCollection, verification and maintenance of nomination forms from all flat owners.
✓
Flat Transfer RegisterComplete documentation and records for all flat transfers including legal opinion coordination.
✓
Leave & License RegisterTracking of all leave and license agreements, tenant details and intimation compliance.
✓
Sinking Fund RegisterComplete sinking fund contribution tracking, investment records and utilization documentation.
✓
Investment & Loan RegistersMaintenance of investment register, loan register, mortgage register and property register.
06
🗳️

Society
Elections

End-to-end election management — from voter list preparation to coordination with the Election Officer and results management, fully compliant with Co-op Act requirements.

✓ E2/E3 Voter List✓ Deputy Registrar✓ Full Compliance
✓
Election Notice & IntimationTimely intimation of Managing Committee Election to the Deputy Registrar as required by law.
✓
Voter List — E2 & E3 FormatPreparation of voter list in prescribed E2 and E3 format as per Maharashtra Co-op Societies Act.
✓
Deputy Registrar AttestationObtaining attestation of voter list from the Hon. Deputy Registrar's office.
✓
Election Officer CoordinationComplete coordination with the appointed Election Officer throughout the election process.
✓
Nomination Process ManagementCollection and verification of nomination papers, scrutiny and final candidate list preparation.
✓
Election ConductSmooth conduct of elections — physical or online — in full compliance with applicable rules.
✓
Results & New CommitteeDeclaration of results, new committee constitution, and necessary Registrar filings post-election.
✓
Panel & Dispute AdvisoryAdvisory support in case of election panels, disputes, or objections from members.
07
🏗️

Builder
Handover

Specialized service for newly formed societies — ensuring a smooth, systematic, and legally compliant transition from Builder/Developer management to independent Society administration.

✓ Document Verification✓ Deficiency Report✓ Financial Review
✓
Society Formation SupportPAN, TAN, bank account, first general body meeting and initial compliance setup.
✓
Document VerificationComprehensive review of OC, CC, approved plans, fire NOC, lift licenses and all builder documents.
✓
Deficiency ReportDetailed report identifying all missing documents, approvals and compliance gaps with follow-up action plan.
✓
Financial Handover ReviewReconciliation of corpus fund, sinking fund, maintenance deposits, dues and all financial records from builder.
✓
Accounting System SetupComplete accounting system setup with chart of accounts, billing structure and budget framework.
✓
Accounts FinalizationPreparation and finalization of accounts up to handover date and coordination for first statutory audit.
✓
Compliance Registers SetupAll statutory registers, compliance trackers and documentation systems established from day one.
✓
Operational TransitionSmooth transition to ongoing society administration with committee orientation and handover of all records.
Service Packages

Choose the Right Package

All packages are customized to your society's size and requirements. Contact us for a tailored quote.

Essential
Perfect for smaller societies needing core accounting and basic compliance.
  • Maintenance Billing & Collection
  • Books of Accounts Maintenance
  • Bank Reconciliation (Monthly)
  • Member Outstanding Reports
  • AGM Accounts Finalization
  • Basic Statutory Registers
  • TDS Filing (Quarterly)
Get a Quote →
⭐ MOST POPULAR
Complete
Full accounting, compliance and management — the most chosen package.
  • Everything in Essential, plus:
  • Full Legal & Compliance Services
  • AGM / MCM / SGM Management
  • All 14+ Statutory Registers
  • Society Manager Support
  • Monthly MIS Reports
  • ITR & Profession Tax Filing
  • Vendor & AMC Management
Get a Quote →
Premium
Comprehensive end-to-end management including elections and builder handover.
  • Everything in Complete, plus:
  • Society Elections Management
  • Builder Handover Support
  • Legal Advisory & NOC Support
  • BMC & Regulatory Liaison
  • GST Compliance Advisory
  • 24/7 Dedicated Support
  • Digital Documentation Repository
Get a Quote →
Get Started Today

Not Sure Which Package Is
Right for You?

Talk to us — we'll assess your society's needs and recommend the right solution at the right price.

📞 Book Free Consultation Why Choose SocietyEdge →